Accountant I

Company: University of Texas at Austin
Location: Austin
Posted on: April 19, 2024

Job Description:

Job Posting Title:Accountant I----Hiring Department:Intercollegiate Athletics----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Apr 09, 2024----Position Duration:Expected to Continue----Location:AUSTIN, TX----Job Details:General NotesAdditional hours will be required to include early mornings, evenings, weekends, and holidays. This job is not suitable for remote work and is expected to work regular in-office hours.PurposeUnder the direction of the Assistant Athletics Director, Business & Travel, this position will facilitate the strategic souring for Intercollegiate Athletics. The position will serve as an individual contributor ensuring the appropriate sourcing of goods and services in compliance with the University's Handbook of Business Procedures (HBP) and internal policies and procedures, set by the Athletics Department's financial leadership team. This position will work collaboratively with the Chief Financial Officer, Assistant AD, Business Contracts Office and University Procurement & Payment Services.Responsibilities

• Contract Management; Responsible for the management of the procurement and contracting docket, including the prioritization of key Athletics initiatives. This position will serve as the primary point of contact with the Athletics specific business contracting team, including two Associate Counsels and one Procurement Officer. This role includes the review and approval of contract requests, the drafting of standard services agreements, the review and approval of contracting documents and related business processes. This position is responsible for goods & services agreements, in addition to supporting game agreements, building use agreements, suite agreements and hotel agreements, as needed by the Program Director.
• Procurement of Goods and Services; Responsible for exercising sound, independent judgment and thought in the application of accounting and related assignments involving the recording, examination, analysis, and reporting of financial data in a large business area. Execute procurement processes for Athletics, to include routine purchase orders, formal and informal bidding processes, RFPs and Exclusive Acquisition Justifications. Work directly with the University's Procurement Office to ensure the timely and accurate review and approval of Athletic Department requests. This position is required to serve as a subject matter expert of HBP 7-Purchasing and HBP 12-Indpendent Contractors.
• Training & Programming; Work with the Business Operations & Travel team to develop and present the monthly business office training course, including the evolving agenda to address recent violations of the procure-to-pay lifecycle. The course should serve as a key resource for new staff, staff transitioning roles, and those who need regular training to meet the requirements of the HBP and Athletics policies and procedures.
• Best Practices & Business Process Improvement; Research best practices and alternative solutions for current business office applications and procedures. Work with the financial leadership to propose, alter, design and implement appropriate solutions to resolve inefficiencies and strengthen internal controls, with a focus on the procure-to-pay lifecycle.
• Gameday Support; Support the Athletic Department at home events/contests in support of our strategic plans and goals.
• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department/sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and/or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website at Required QualificationsBachelor's Degree with experience in a relevant field related to the job duties.Relevant education and experience may be substituted as appropriate.Salary Range$50,000 + depending on qualificationsWorking Conditions
  • May work around standard office conditionsRequired Materials
    • Resume/CV
    • 3 work references with their contact information; at least one reference should be from a supervisor
    • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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      • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Accountant I, Accounting, Auditing , Austin, Texas