Accountant II

Company: University of Texas at Austin
Location: Austin
Posted on: November 19, 2023

Job Description:

Job Posting Title: Accountant III ---- Hiring Department: Department of History ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Sep 15, 2023 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The Accountant III in the Department of History is responsible to provide advance accounting support for the department. This role supports History through budgets, reimbursements, and financial duties. For more information about the History Department, please visit https://liberalarts.utexas.edu/history/ What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see:https://hr.utexas.edu/prospective/benefitsandhttps://hr.utexas.edu/current/services/my-total-rewards This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely.UT policies on Flexible Work Arrangements are available athttps://hr.utexas.edu/current/fwa. For more information about the College of Liberal Arts, please visit:https://liberalarts.utexas.edu/ Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit:https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/. For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund Purpose To provide accounting support for the History department, including approval of payments, travel vouchers, correction vouchers, reconciliations and handling of assigned department inquires, in addition to addressing vendor inquires. Provide a high level of customer service support for History faculty students, and staff. Work closely with the department manager to ensure compliance with university policy and financial procedures. Responsibilities

• Accounting: Responsible for reviewing account balances, account charges. Maintain accounting ledgers and reconcile to the University DEFINE accounting system. Maintain/review, balance forward analyses, account corrections, and transfers. Prepare ad hoc financial reports as requested by department chair, department manager, and Dean's office. Review for accuracy and completeness and forward for final approval voucher payments in DEFINE. Apply rules, regulations and policies to ensure financial transactions are consistent with university and department policies. Provide backup support by creating electronic documents. Properly code all ProCard vouchers in DEFINE. Prepare and process business contracts.
• Compliance: Interpret and ensure compliance with University policies and procedures, and state and federal laws and regulations. Assist with documenting and monitoring internal controls. Track Requirement of department endowments to ensure compliance with endowment charters. Track endowment balances and income.
• Financial Planning: Assist the Department Manager with preparation of annual budgets. Provide monthly and quarterly reports to faculty. Preparation of monthly reconciliation report; preparation of monthly account balance report. Prepare faculty allocation expenditure reports and other reports for Department Manager, Chair and Dean's office as requested.
• Grant Support: Assist faculty with preparing grant budgets, award set-up and fiscal management of awards, which may include grant budgeting, grant modifications, annual reporting, and review of expenditures. Monitor account balances, reconcile all research grant accounts and distribute financial reports as needed to grant Principal Investigators.
• Department Support: Collaborate as an integral member of the History team, work in partnership on initiatives and goals in the areas of deposits, payments, procurement and contracts, and other duties as assigned Required Qualifications Bachelor's degree in Finance, Accounting, Business Administration or related field. Three years of experience in finance or accounting with experience in purchasing, planning, and financial analysis. Demonstrated analytical skills, problem resolution experience with complex systems, flexibility, and researching financial inquiries. Excellent written and oral communication. A professional and friendly demeanor with staff, faculty and students. Ability to perform effectively in a fast-paced environment and meet deadlines. Highly detail-oriented, with accuracy in all phases of work. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions. Experience in budgeting, accounting and reporting. Advance experience with Microsoft Excel, Word and Outlook. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Extensive experience in Accounting or Finance or CPA. Experience with Workday. Experience working with Cognos, DEFINE, UT Direct/FRMS, BUD, VIP Direct, and other UT systems Experience with financial audits. Working knowledge of UT accounting and procurement policies and procedures. Experience working in university environment. Experience working with databases. Salary Range $60,000 + depending on qualifications Working Conditions
  • May work around standard office conditions with repetitive use of keyboard at a workstation
  • Typical office environment
  • Repetitive use of keyboard
  • Use of manual dexterity Required Materials
    • Resume/CV
    • 3 work references with their contact information; at least one reference should be from a supervisor
    • Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
      • E-Verify Poster (English) [PDF]
      • E-Verify Poster (Spanish) [PDF]
      • Right To Work Poster (English) [PDF]
      • Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Accountant II, Accounting, Auditing , Austin, Texas