Associate Contract Manager
Company: GSD&M
Location: Austin
Posted on: January 25, 2023
Job Description:
Requirements
Knowledge/Skills/Abilities:
- Knowledge and working familiarity with the FAR and DFAR,
governmental CAS, Service Contract Act, Buy-American Act, Berry
Amendment, Truthful Cost or Pricing Act aka TINA, and other Federal
government contracting provisions related to both Cost Plus Fixed
Fee and Fixed Priced environments
- Working knowledge of administration of Government Property and
Administration requirements
- Experience in multiple contract types, e.g., Firm fixed price,
cost-reimbursable, cost-plus fixed-fee, labor hour, etc.
- Education - Bachelor's degree in Business Administration or
equivalent degree and experience in the contract administration
field. Two years relevant experience generally equals one year
college
- Ability to research FAR, DFAR, and other guidance for proper
treatment of transactions
- Certification in Contract Administration from at least one of
the following sources: National Contract Management Association
(NCMA), World Commerce Contracting (WCC), or previously certified
by the Federal Government as either FAC-C Level 1/DAWIA Level 1 or
above Contracting Officer with a previous warrant (within last
3-years, and proof of certifications)
Key Characteristics/Desired Competencies:
- Excellent Communication Skills (verbal, written, listening) -
listen and understand practical matters in laymen's terms and in
governmental terms, analyze the situation and interpret/translate
the communications
- Technology Skills - proficiency in Microsoft Office Suite,
willingness to learn other systems
- Attitude - positive, can-do attitude, team player, receptive to
instruction and critical feedback.
- Ability to maintain a good working relationship with employees,
vendors and the client
- High level of integrity
- Quality of Work - Ability to work with little supervision and
achieve consistent high quality. Possession of a high level of
attention to detail, prioritization skills, a sense of
urgency
- Organizational - develop a working knowledge, understanding and
compliance with organizational policies, procedures and systems,
Agency philosophy and core Agency beliefs
Travel (%): Occasional/Less than 10%
External Description
The Associate Contract Manager will provide administration of and
assurance that GSD M is compliant with Government Contracts, citing
primary focus on the contract with the United States Air Force.
- This role is intended to support a senior level Contract
Manager (CM) on day-to-day contracting activities and
reviews.
- Role will require a broad range of interaction with both
internal and external stakeholders, and will encompass the
provision of guidance, assistance, technical (contractual
regulatory) feedback, and review for contracting bids between GSD M
and subcontractors on behalf of the U.S. Air and Space
Force.
- Role requires both granular and big picture thinking - ideal
candidate will be involved in day-to-day reviews of funding
requests, contracts, scopes of work, and purchase orders for a
broad spectrum on workstreams, but should understand how each fit
into the larger business.
- Candidate will review prospective subcontractor's terms and
conditions and advise on risks, cost considerations, and
deadlines.
- Candidate will work closely with agency producers and account
staff for initial onboarding of agreements with third-party
vendors.
Position-Specific Responsibilities/Duties:
Prime Contract Administration:
- Backup to Contract Manager (CM) when either on leave or in
conflicting meetings, general responses to already proposed
decisions, and coordination of basic team needs
- Handle all PO's under $25,000 to ensure vendor selection is in
accordance with U.S. Air Force guidance
- All PO's under $25k and RFI, RFQ, RFP actions under $25k or as
designated by the CM due to workloads.
- Has proper forms on file (RepCert and SB Diversity)
- Is active in system (EAS and Sciquest)
- PO complies with prime contract needs (Approved AIR, SB# and
Job# annotated)
- Attachments, quotes, etc. are on file for audit proposes
- USAF Account Team - Google Drive Administration
- Assist in logging POV requests, tracking progress, monitoring
completion with Account Leadership team (update Google Sheet with
new requests - as needed)
- Assist in logging AIR approvals, inquire for overdue request,
add reminder to calendar for expiration, and upon receipt (PDF
email, file in appropriate google folder based on FY and Task
Order, update google sheet, daily)
- Administer, and update as needed various spreadsheets and data
files for use in day to day administration by the internal team
- CM coverage as directed: e.g., sit in on status meetings in
order to provide GSD M Contract Management Coverage
- Assist CM with following requirements above $25,000
- Review of SOW's for subcontract work (quotes, emails,
etc.)
- Subcontract RFP process via the electronic system (Backup for
processing and assisting when CM is out)
- Subcontract evaluation data presented by team for vendor
selection (Backup for processing and assisting when CM is
out)
- Assist CM with Client solicitations
- Prepare response for proposals, bids, and contract
modifications
- Analyze solicitation and contract requirements, special
provisions, terms and conditions to ensure compliance with
appropriate federal laws, procurement regulations, corporate
policies and operating guidelines
- Identify risks areas to management. Make recommendations to
mitigates risks.
- Subcontractor Monitoring assistance
- Analyze and monitor subcontractor performance
- Perform site surveys as required
- Ensure all contract documentation is complete, organized and
accessible
- DCAA or other audit assistance
- DCAA audit needs - support supplying information to government
auditor
- Track audit responses
- Invoice audits
- Review billing
- "Close out" of prior year Task Orders: reconcile government
records with GSD M billing records
- Historical cost data formations
- Market Research
Vendor Contract Administration:
- Assist in daily management of:
- Vendor portal registrations
- Coordination of email, forms, and data needed for finance to
add a vendor into the system
- Monitoring forms for renewal and validation of vendor
information
- Assist in managing the compliance with the Small Business
Diversity goals
- Provide vendor subcontract review, assist in negotiation and
subcontract instruments
- Subcontract vendor registrations into vendor data
system
- Confirmation that all applicable small business, representation
certification, and other related forms specific to the Government
contracts
Keywords: GSD&M, Austin , Associate Contract Manager, Accounting, Auditing , Austin, Texas
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