Senior Grants and Contracts Specialist - Jackson School of G

Company: University of Texas
Location: Austin
Posted on: April 8, 2021

Job Description:

The University of Texas at Austin Staff Jobs Senior Grants and Contracts Specialist - Jackson School of Geosciences UT MAIN CAMPUS Job Posting Title:Senior Grants and Contracts Specialist - Jackson School of Geosciences----Hiring Department:Department of Geological Sciences----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Description:The Jackson School of Geosciences is seeking a Research Administrator to join the office of the Assistant Dean for Research (ADR) team. Under the direction of the ADR, this position will administer both pre- and post- award research activity and contracts & grants in a research focused School. The position will assist faculty members, principal investigators and other Jackson School research staff in all aspects of the preparation and submission of research proposals to sponsoring agencies as well as monitor and manage sponsored research post-award activities, all with a focus on customer service and ensuring compliance, efficiency and best practices.----Job Details:Responsibilities

• Assist faculty with proposals, budgets and cost share commitments to sponsoring agencies and organizations in accordance with University and sponsoring agency guidelines and deadlines.
• Develop budgets, budget justifications and other financial data necessary to submit proposals in accordance with agency and university guidelines.
• Manage the notifications of awards received by updating original account budgets proposed. Notify faculty of the receipt of awards and communicate necessary expenditures.
• Coordinate with new faculty and post-doctoral fellows to establish and maintain PI or Co-PI status and related unit code creation. Coordinate with faculty and OSP to ensure that all covered individuals on a project have completed Financial Conflict of Interest training. Assist faculty and senior personnel on bi-annual effort certification reporting.
• Coordinate post-award activities including budgets for award increments, cost share reports. Maintain complete files for all projects. Ensure compliance with state, federal and university policies and procedures as they pertain to grant funding administration.
• Liaison to Office of Sponsored Projects (pre-award) and Sponsored Projects Administration (post-award) and Office of Industry Engagement (OIE) and sponsoring agencies. Maintain complete grant and contract files. Ensure compliance with state, federal and university policies and procedures.
• Monitor account activity and reconcile accounts to assure that all account activity is related to the project and is charged appropriately. Reference agency guidelines to make sure that budget changes are in compliance with the specified requirements from individual agencies.
• Reconcile and review monthly expenditures. Prepare monthly expenditure reports for all active accounts. Monitor and review all transactions and prepare fund transfers as required. Certify expenditures on sponsored project accounts. Monitor incoming wire and ACH payments to ensure that all payments are placed into the correct accounts in a timely manner. Provide projections on a quarterly basis.
• Coordinate the bi-annual effort certification reporting process with all faculty and PIs.
• Distribute monthly OSP reports to each Jackson School unit on behalf of the Dean and maintain database of the reports.
• Conduct forecasts/projections for awards received to assure that original scope of work will be satisfied. Communicate with faculty, review original proposal submission, and verify applicable fringe rates to prepare forecasts, annual, and final agency reports.
• Advise faculty of remaining time of project periods and account balances in advance to assure that extensions on research projects are requested in a timely manner if research has to be extended beyond current project periods. Consult agency guidelines to provide faculty with options regarding extensions on research periods.
• Prepare financial and/or progress expiring award reports requested by agencies for award continuation and/or final reports.
• Manage contract closeout process and audits inquiries.
• Oversee ADR office commitments, including oversight of office accounts and research initiative accounts to ensure funds are spent according to proposals and budgets set forth in the seed grant proposals. Track charges to ensure special appropriations of funds are followed.-- Serve as the point of contact for the ADR office to fund requests.
• Identify and implement process improvements
• Participate in professional development and attend conferences to remain current with standard and overall University, local, state and federal guidelines and regulations
• Other duties as assignedRequired Qualifications Bachelor's degree and five years of experience in post-award grant administration and/or in the preparation, processing, and negotiation of research grant and contract proposals. Experience in governmental or commercial accounting. Extensive experience with the use of MS Word and MS Excel software. Experience with creating and maintaining spreadsheets. Ability to maintain accuracy and pay close attention to detail. Ability to review and interpret the terms and conditions of research grants and contracts. Relevant education and experience may be substituted as appropriate.Preferred Qualifications More than five years of experience in pre-post award grant administration.-- Ability to work independently with limited supervision. Ability to work collaboratively and constructively in a team environment. More than five years of experience in governmental accounting. Knowledge of federal guidelines pertaining to institutions of higher education. Certified Research Administrator. Experience in a Sponsored Projects Office. Experience with *Define and Workday. Salary Range$70,000 + depending on qualificationsWorking Conditions
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation
  • Use of manual dexterityRequired Materials
    • Resume/CV
    • 3 work references with their contact information; at least one reference should be from a supervisor
    • Letter of interestImportant--for applicants who are NOT current university employees or contingent workers:--You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that--ALL--Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:--As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions--presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer ,--complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
      • E-Verify Poster (English) [PDF]
      • E-Verify Poster (Spanish) [PDF]
      • Right To Work Poster (English) [PDF]
      • Right To Work Poster (Spanish) [PDF]---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2020 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701. Posted 4 Days Ago Full time R_00012422 About Us The University of Texas at Austin is one of the largest employers in the great city of Austin, offering thousands of career opportunities in a wide variety of fields. Deeply committed to recruiting and retaining a diverse and talented workforce, the university offers competitive salaries, full benefits, an extensive support network,--and above--all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education and public service. Additional information for applicants can be found on the Human Resources web page: Applying for Employment . For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178.

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